AR Site Dashboard

The State can identify and select which sites to include in the Administrative Review using the Site Dashboard. The site selection process must occur prior to the commencement of the Off-site process in order to ensure that the proper forms are completed during the Off-site process (e.g., Meal Pattern Compliance Risk assessment must be completed for each site selected).

The Site Dashboard displays detailed information to help the State determine which sites to select, including displaying the minimum number of sites to review per USDA guidance. Refer to the USDA Administrative Review Guidance Manual for additional site selection procedure information.

1. Search for and select an SFA, if necessary.

2. Select Review Tracking from the Compliance menu.

3. Select Details for the desired review. The Review Dashboard displays.

4. Select Detail next to the Site Dashboard option. The Site Dashboard displays.

5. Select Select Sites.

Note: Selection Criteria # Free of Children Approved and# Free Lunches Claimed is pre-populated based on the October claim. If no October claim is in the system, the system will continue back month-by-month for the Review Period until it locates a completed claim in the Review Year (e.g., looks for September claim, then August claim, etc.,).

Note: If a site meets the site selection specifications defined in the USDA guidance, the system will highlight the row in yellow. If the State selects this site, they can choose a Selection Reason of “Matched Selection Criteria”.

6. Check the checkbox(es) next to the sites to include for this meal type review.

Note: Only sites approved to serve the respective meal (per the SNP Site Application) can actually be selected for a meal review (e.g., if the site is approved to only serve Lunch, the Breakfast checkbox is disabled and cannot be selected).

7. If Lunch was selected, the Site Selection Reason pop-up displays and a selection reason must be selected. The Selection Reason dropdown includes the USDA-defined reasons as well as “Matched Selection Criteria”. If the user selects “Other”, a Comment must be entered. No comment is required if the User selected a USDA-defined reason.

The Site Selection Details screen provides three views of data: 1) All, 2) Criteria, or 3) Detail. The default display is “All”.

· All: Displays all columns of data for each site.

· Criteria: Displays columns containing data related to the USDA selection criteria (e.g., number of operating days, number of free children approved/claimed/ADP, percentage of free participation and selection reason).

· Detail: Displays columns containing only general site detail information (e.g., programs served, meals served, eligible children, grades, etc.