All new enrollment or renewal enrollment applications are initially created with a status of “Pending Validation”. Once the Application has been saved, the systems validates the business rules and the application’s status is set by the system to either “Error” (if any errors exist) or “Not Submitted” (no errors, but the Application Packet has not been submitted).
Only complete Application Packets that have no errors can be submitted to the State. To submit a completed Application Packet, the Sponsor would select the Submit for Approval button. This simulates sending a completed Application Packet in the mail. Application items are placed in a view-only mode for the Sponsor.
An Application Packet can be submitted to the State (i.e., the Submit for Approval button is enabled) only if the following conditions have been met:
For Center and Provider Sponsors:
The Sponsor Application must contain no errors.
Centers only: At least one Site Application must exist and contain no errors.
DCH only: At least one Provider Application must exist and contain no errors.
A Board of Directors Members List must exist and contain no errors for all nonprofit institutions.
o had not enrolled in the Child and Adult Care Food Program in the previous year (i.e., “new” application)
A Budget must exist and contain no errors.
A Management Plan must exist and contain no errors.
All items in the Checklist must be submitted (submitted checkbox checked and date submitted is entered).
The Sponsor is not closed.
Note: The Civil Rights Information form is due by October 31st, but is not required when initially submitting the application packet for approval.
Once the Sponsor has submitted the Application Packet, the State will review each item in the submitted Application Packet. The State may approve each application item, deny an application item, or return the application item and its respective Application Packet back to the Sponsor for correction.
If the Application Packet is denied or returned to the Sponsor for correction, the State will provide comments within the respective Application Packet item as to why the application was denied or what needs to be corrected in order to re-submit the Application Packet.