Application Packet

In order to participate in the Child and Adult Care Food Program (CACFP), Sponsors must submit an Application Packet to the State for review and approval. At the beginning of each program year, Sponsor data is rolled over and must be verified by Sponsors prior to submitting any claims.

There are two types of Application Packets—a Center Packet and a Day Care Home Packet. The overall application process is the same for both types, though some forms differ in content. Generally, the Application Packet contains the Sponsor application, site/provider application(s), Board of Directors, Budget Detail, Management Plan and any required Checklist items. After selecting Application Packet from the Applications menu, each required packet item and its status displays. A red arrow displays beside packet items that are not complete, while a green arrow displays for packet items that have been completed without error. For more details, see Reviewing an Application.

Sponsors that wish to receive advance payments must also submit an Advance Request to the State. An advance request must be submitted and approved for each program year. For more details, see Advance Request.

Note: Sponsors may not submit claims until their Application Packet has been approved for the respective program year.

Note: Once an Application Packet has been approved, the Application Packet must be re-submitted for approval if any of the following items have been revised:

An Application Packet does not need to be re-submitted for DCH Provider Application modifications or revisions.

Application Packet – Center and DCH Sponsors

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Application Packet – Center orApplication Packet – DCH. If necessary, search for and select a Sponsor. The Application Packet screen displays.

3. Select the packet item you want to access.

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Application Packet – Center or Application Packet – DCH. If necessary, search for and select a Sponsor. The Application Packet screen displays.

3. Select the Packet Assigned To link. The Application Packet Assignment screen displays.

4. Select the assigned consultant to assign the packet.

5. Select Save. A confirmation message is displayed.

6. Select <Edit to return to the Application Packet Assignment screen you just modified.
-OR-
Select Finish to return to the Application Packet screen.

1. From the Applications menu, select Application Packet – Center or Application Packet – DCH. If necessary, search for and select a Sponsor. The Application Packet screen displays.

2. Associated with the Sponsor Application, select the link under the Latest Version column. The Application History screen is displayed.

3. Select Close Sponsor. The End Sponsor Agreement screen is displayed.

4. Enter the Closed/Terminated Date. When this Sponsor enters claims, the Days on Operation fields will edit check with this date to ensure meals aren’t claimed after the entered date.

5. Select the Closed/Terminated Code.

6. Enter the Closed/Terminated Reason.

7. If desired, provide a description as to why the Sponsor is ending enrollment in Closed/Terminated Comment.

8. Select Save. The Application History screen is displayed with a message stating that the Sponsor’s enrollment has ended.

1. From the Applications menu, select Application Packet – Center or Application Packet – DCH. If necessary, search for and select a Sponsor. The Application Packet screen displays.

2. Associated with the Sponsor Application, select the link under the Latest Version column. The Application History screen is displayed.

3. Select Re-Open Sponsor. The End Sponsor Agreement screen is displayed.

4. Delete the Closed/Terminated Date.

5. Select the blank space from the drop-down menu for the Closed/Terminated Code.

6. Delete the Closed/Terminated Reason.

7. Delete the Closed/Terminated Description.

8. Once all fields are blank, select Save. The Application History screen is displayed.